Website Training

The Media Library provides the storage for any of your media items. This includes photos and videos. PDF files are classified as media as well. Before you can use any media on the website, it needs to be uploaded into the Media Library.

You can find the Media Library on the Admin menu on the left side of the admin screen. Hover over Media and then click Library and you’ll see the contents of the library.

When you click on an image you can see details of the image including Alternative Text which helps identify the image for accessibility features and the image’s link address.

It’s important to control the size of images that are uploaded to the website. Images that are too small will result in poor quality and one that are too large will add to page size and slow things down. The photos that are used for header images have a width set at 1920px. Other images can be sized with a width of 800px for good results.

There are a few bits of information that are repeated throughout the website. In these situations we utilize what is know as Global Content.

By using Global Content, we can have a single instance of data that is displayed in multiple locations throughout the website. If any changes to the information are needed, the information only needs to be changed one time and it will update globally.

The 4 items that are set up as Global Content are:

1. FAQ
2. EVENTS
3. STATS/GET IN TOUCH
4. FROM THE DIRECTOR

It’s easy to identify Global Content in the editor because it is highlighted in light green. (see image)

When you make a change to global content and UPDATE the page, every instance of that global content on the website will be updated with your changes.

If you find that any of the Global Content needs to be changed, please contact Team 218 Web Design and we’ll make the changes for you.

POSTS (aka BLOG POSTS)

Posts (or Blog Posts) are one of the core components of your website and can be used in a variety of ways.

Each post can be assigned a Category and a Tag. Categories and Tags help with organizing your Posts and controlling where they are displayed on the website.

Posts will be displayed on the Home Page in the News & Announcements section and in the Blog Page located in the About Menu. This is controlled by the Category the post is assigned to.

To create a new post go to the Admin Menu. Hover over Posts and then click on Add New.

At this point you’ll see the editor screen. This is the same screen layout you will find throughout the website whenever you work with Posts, Pages, or Events.

Creating a post is as easy as giving it a Title and then writing your content in the editor window. There are a lot of options and additional choices available but for most situations you will not need to use them.

Once you have your content written you need to assign your post a Category and Tag. You’ll need to scroll down to see the Categories and Tags.

• Category: Blog (Post will only be visible on the Blog page)
• Category: Announcements (Post will only be visible on the Home Page under News & Announcements)

If you want the post to be visible in both places, just click the checkbox next to both Categories.

Once you have your Categories and Tags assigned you can click the blue Publish button to make your post live on the site.

Tip: You can see what your post will look like before you publish it by using the Preview button. The Preview will open your post in a new window and let you see what it will look like. If something doesn’t look right, you can go back to your post editing window and make changes prior to publishing the post and making it live on the site. 

To update your food menus you will need to upload a PDF file to the nutrition folder. Please make sure the PDF is named exactly, “monthly-menu.pdf“. You will use the WP-File-Manager in the admin screen to upload your menu.

From the admin menu, click on WP File Manager. Next click the upload icon. Then locate your menu on your PC and click it to upload to the nutrition folder. Make sure the name of the file is monthly-menu.pdf.

That’s it! Your new menu will now be displayed on the Food Menu page when the Food Menu button is clicked. 

Blog posts you create on the website can easily be shared to Social Media.

First create your Post and publish it. Next go to the Admin Menu and find Blog2Social. Hover over Blog2Social and then click on Posts & Sharing. You should see all of your Posts (see image).

Next click on the blue Share on Social Media button to the right of the Post you want to share.

You can control which Social Media accounts you want to share the post with by clicking on the green checkmarks in the black box on the right (see image)

When you are satisfied with your selections in the black box, click on the green Share button at the bottom of the screen. Wait for the process to complete and your post will now be available on the Social Media accounts you chose.

The website calendar can be accessed from the Admin Bar (the black bar across the top of the screen). Note that the Admin Bar is only visible when you are logged in to the site.

Hover on the Events icon and you’ll see a list of calendar functions. You’ll likely only need to use Add Event and Edit Events.

Adding events and editing events both use the same familiar edit screen that you’ll use throughout the website. The process is basically one of filling in the blanks and then clicking on Publish or Update.

Just like Posts, you can apply Categories & Tags to aid in organizing your events.

The Weather Center is accessed from the Main Menu by clicking on WEATHER.

The Weather Center provides a detailed 5 day forecast including wind, precipitation, sun, and UV information.

In addition to the main Weather Center display screen, there is a weather warning system built into the website that will be activated whenever there is a severe weather sitution. The warning will appear in a Red Bar across the top of the screen. See sample image below. ↓